Privacy Policy

Last Updated: 20/04/2020
Contents
Introduction
Explaining the legal bases we rely on
What classes as Personal Identifiable Information?
When do we collect your personal data?
What sort of personal data do we collect?
How long will we keep your data for?
Who do we share your data with?
Data Security
Your personal data rights
Contracting the regulator
Changes to our Privacy Policy
Use of Cookies
External Links
Adverts and Sponsored Links
Social Media Platforms
Questions

Introduction
This website and its owners take a proactive approach to user privacy and ensure the necessary steps are
taken to protect the privacy of its users throughout their visiting experience. This website complies to all
UK national laws and requirements for user privacy.


On 25th May 2018 the General Data Protection Regulation ((EU) 2016/679) (GDPR) came into effect in
the UK. This gives data subjects (living individuals in respect of whom personal data is processed)
enhanced rights and protections in relation to their personal data. We are committed to safeguarding the
privacy of the users of our services. Therefore, we have updated our Privacy Policy so we are completely
clear as to what personal data we collect, why we collect that personal data, how we handle it and keep it
safe.


We know that there’s a lot of information here but we want you to be fully informed about your rights,
and how Eventive uses your data. We hope the following sections will answer any questions you have but
if not, please do get in touch with us.
By visiting our website (www.eventive-events.co.uk) you are accepting and consenting to the practices
described in this policy.

Explaining the legal bases we rely on
The law on data protection sets out a number of different reasons for which a company may collect and
process your personal data, including:

Consent
In specific situations, we can collect and process your data with your consent.

Contractual obligations
In certain circumstances, we need your personal data to comply with our contractual obligations.


Legal compliance
If the law requires us to, we may need to collect and process your data.


Legitimate interest
In specific situations, we require your data to pursue our or your legitimate interests in a way which might
reasonably be expected as part of running our business and which does not materially impact your rights,
freedom or interests.


What classes as Personal Identifiable Information?
Personal Identifiable Information” (PII), PII is any information that can in some way link to identifying a
person no matter how small for example include but at not limited to:
• Name and other names used;
• Driver’s license, Passports and other government identification numbers;
• Citizenship, legal status, gender, race/ethnicity;
• Birth date, place of birth;
• Home and personal mobile numbers;
• Personal email address, mailing and home address;
• Religious preference;
• Mother’s middle and maiden names;
• Spouse information, marital status, child information, emergency contact information;
• Security clearance;
• Biometrics;
• Financial information, medical information, disability information;
• Law enforcement information, employment information, educational information; information;
• Office location;
• Business telephone number;
• Business email address;
• Badge number;
When collecting your personal data, we’ll always make clear to you which data is necessary in connection
with a particular service.

What sort of personal data do we collect?
We will collect only personal data that is required to carry out the task in hand, example include but are
not limited to:
– Full Name
– Address
– Email Address
– Phone Number
– Dietary Requirements
– Payment details

How long will we keep your data for?
Any personal data that we process will be deleted from our systems once we have completed the purpose
for which we were processing the personal data. In some cases, the purpose for which we are processing
your personal data will last for a considerable period (for example, if you are a long term customer of
ours, we will need to store your data until our relationship with you comes to an end).
We may need to retain your personal data, where this is necessary to comply with our legal or regulatory
obligations, or to protect the vital interests of another natural person. This period of time is called a
retention period and varies different pieces of data.


At the end of that retention period, your data will be deleted completely unless Eventive has legal
obligations to adhere to. If you any questions about retention periods please contact our DPO,
dpo@eventive-events.co.uk

Who do we share your data with?
We may need to share your personal information with certain selected third parties such as our business
partners, suppliers and subcontractors for the purpose of performing any contract we have with you or
them.


When using a third party we will only provide the information they need to perform their specific
services.

We will never share your data with third parties for their own purposes.

Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally
lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your
personal data to those employees, contractors and other third parties who have a business need to know.                                                                                           

They will only process your personal data on our instructions and they are subject to a duty of
confidentiality. We have put in place procedures to deal with any suspected personal data breach and will
notify you and any applicable regulator of a breach where we are legally required to do so.

Your personal data rights
You have the right to request:
• The right to be informed
• The right of access – in the form of a Subject Access Request
• The right to rectification
• The right to erasure
• The right to restrict processing
• The right to data portability
• The right to object

You can contact us to request to exercise these rights at any time as follows:
To ask for your information please contact The Data Protection Officer, Eventive Ltd, Unit 11, St.
Theodore’s Way. Brynmenyn Industrial Estate. CF32 9TZ or email DPO@eventive-events.co.uk. If we
choose not to action your request we will explain to you the reasons for our refusal

How to withdraw your consent
Whenever you have given us your consent to use your personal data, you have the right to change your
mind at any time and withdraw that consent.

Please contact The Data Protection Officer, Eventive Ltd, Unit 11, St. Theodore’s Way. Brynmenyn
Industrial Estate. CF32 9TZ or email DPO@eventive-events.co.uk.

Checking your identity
To protect the confidentiality of your information, we will ask you to verify your identity before
proceeding with any request you make under this Privacy Notice. If you have authorised a third party to
submit a request on your behalf, we will ask them to prove they have your permission to act.

Contacting the regulator
If you feel that your data has not been handled correctly, or you are unhappy with our response to any
requests you have made to us regarding the use of your personal data, you have the right to lodge a
complaint with the Information Commissioner’s Office.


You can contact them by calling 0303 123 1113. Or go online to www.ico.org.uk/concerns
If you are based outside the UK, you have the right to lodge your complaint with the relevant data
protection regulator in your country of residence.

Changes to our Privacy Policy
Any changes we make to our privacy policy in the future will be posted on this page. Please check back
frequently to see any updates or changes to our privacy policy.

Use of Cookies
This website uses cookies to better the users experience while visiting the website. Where applicable this
website uses a cookie control system allowing the user on their first visit to the website to allow or
disallow the use of cookies on their computer / device.


Cookies are small files saved to the user’s computer’s hard drive that track, save and store information
about the user’s interactions and usage of the website. This allows the website, through its server to
provide the users with a tailored experience within this website.


Users are advised that if they wish to deny the use and saving of cookies from this website on their
computers hard drive they should take necessary steps within their web browsers security settings to block
all cookies from this website and its external serving vendors.


This website uses tracking software to monitor its visitors to better understand how they use it. This
software is provided by Google Analytics which uses cookies to track visitor usage. The software will
save a cookie to your computer’s hard drive in order to track and monitor your engagement and usage of
the website, but will not store, save or collect personal information. You can read Google’s privacy policy
here for further information [ http://www.google.com/privacy.html ].


Other cookies may be stored on your computer’s hard drive by external vendors when this website uses
referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking
and typically expire after 30 days, though some may take longer. No personal information is stored, saved
or collected.

External Links
Although this website only looks to include quality, safe and relevant external links, users are advised to
adopt a policy of caution before clicking any external web links mentioned throughout this website.


The owners of this website cannot guarantee or verify the contents of any externally linked website
despite their best efforts. Users should therefore note they click on external links at their own risk and this
website and its owners cannot be held liable for any damages or implications caused by visiting any
external links mentioned.

Adverts and Sponsored Links
This website may contain sponsored links and adverts. These will typically be served through our
advertising partners, to whom may have detailed privacy policies relating directly to the adverts they
serve.


Clicking on any such adverts will send you to the advertisers website through a referral program which
may use cookies and will track the number of referrals sent from this website. This may include the use of
cookies which may in turn be saved on your computer’s hard drive. Users should therefore note they click
on sponsored external links at their own risk and this website and its owners cannot be held liable for any
damages or implications caused by visiting any external links mentioned.

Social Media Platforms
Communication, engagement and actions taken through external social media platforms that this website
and its owners participate on are custom to the terms and conditions as well as the privacy policies held
with each social media platform respectively.


Users are advised to use social media platforms wisely and communicate / engage upon them with due
care and caution in regard to their own privacy and personal details. This website nor its owners will ever
ask for personal or sensitive information through social media platforms and encourage users wishing to
discuss sensitive details to contact them through primary communication channels such as by telephone or
email.


This website may use social sharing buttons which help share web content directly from web pages to the
social media platform in question. Users are advised before using such social sharing buttons that they do
so at their own discretion and note that the social media platform may track and save your request to share
a web page respectively through your social media platform account.

Questions
We hope this Privacy Notice has been helpful in setting out the way we handle your personal data and
your rights to control it.


If you have any questions that haven’t been covered, please contact our Data Protection Officer who will
be pleased to help you:

Email us on: DPO@eventive-events.co.uk

Or write to us at:
Data Protection Officer
Eventive Ltd
Unit 11, St. Theodore’s Way
Brynmenyn Industrial Estate
CF32 9TZ